Virtual Office Coordinator

  • Full Time
  • Anywhere
  • Full Time
  • Anywhere

Website TribalScale


TribalScale is an innovation firm that brings organizations – from the startup to the enterprise – into the future. We build digital products, transform teams, and grow startups. We’re headquartered in Toronto and have offices around the world. The future is bright, and we’re always looking for excited technologists to create with us.

  • Some of the platforms that we work with:
    • Mobile & Web (iOS, Android)
    • Voice User Interfaces (Amazon Alexa, Google Home)
    • Connected Cars and Homes
    • OTT (Roku, Fire TV, Android TV, tvOS)


You are excited about connecting the world and want to join a small team of ambitious technologists. You have a strong passion about building cool products and want to work somewhere where you’re trusted from Day 1. You appreciate the sense of ownership and being recognized and rewarded properly for all the work that you have done. You also have the strong desire of working directly with the founders who have world class experience on developing products from the ground up and launching them into the market.


  • Work remotely from home during the business hours of 9:00am-5:00pm EST
  • Plan and orchestrate work to ensure the executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
  • Create and or adapt presentations, manage calendars, set up meetings, make travel, internal events and accommodation arrangements.
  • Attend and organize meetings, including coordinating agenda, drafting meeting minutes, and following up on progress of action items.
  • Format information for internal and external communication – memos, emails, presentations, reports etc.
  • Maintain and refine internal processes to support executive workflows, coordinating internal and external resources to expedite workflow.
  • Act as the point of contact among executives, management, employees, clients and other external partners.
  • Prepare draft emails and other correspondence, and prepare key documents for signature, comments, decision, or action.
  • Work closely with accounts payable department to manage the payment of invoices.


  • 2+ years of administrative or executive assistant experience supporting seniors. leadership roles, C-Suite or VP level roles.
  • Competence with Google Suite (Docs, Sheets, Slides, Forms, Gmail)
  • Outstanding verbal and written communication skills.
  • Ability to prepare reports, research and summaries, etc.
  • Outstanding skills in organizing, prioritizing, scheduling, planning and coordinating work along with essential problem-solving skills and initiative.
  • A proven track record in managing sensitive and confidential information.
  • Proven ability to create a fast-paced, team-oriented environment.
  • Solutions-oriented and can analyze information skillfully.
  • Develop alternative solutions and work well in group problem-solving solutions.
  • High degree of accuracy and strong attention to detail.
  • Be willing to visit our Toronto collaborative work space and employee events regularly.


  • Proficient experience with Click-up and Slack.
  • Prior experience in customer support from a SAAS company.



  • We are a collective of people and collaboration is key to our process.
  • We don’t work for our clients, we work with them. We’ve helped ABC News, CBS Radio, the PGA Tour, CIBC, AAA, and more.
  • Our team led the mobile revolution and now, we’re pushing the boundaries with emerging technology and we’re transforming companies.
  • Everyone brings something valuable to the table and we empower each other to be a change-maker.
  • We live by our values, meritocracy, empowerment, and transparency, and we recognize that diversity is our strength.
  • Our mission is right the future and that’s what we’re doing, we’re making a dent in how the world innovates.


  • Friday Demo’s to show off your work
  • Remote Activities: online contests, movie nights, group fitness and more!
  • Social Events: Bonfires, casual drinks, sports nights and more!
  • Quarterly team events: axe-throwing, beach day, and more!


TribalScale is proud to be an equal opportunity employer and workplace. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, able-bodiedness or gender identity.

TribalScale welcomes and encourages applications from people with disabilities, age, citizenship, marital status, able-bodiedness or gender identity.

If you require accommodation for any reason, please let us know as we are more than happy to accommodate all.

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